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Phone: 1-304-243-8152


Campus Life: Mandated Notification (AFSR, DAAPP, BR)


Date approved:
Jan. 2015
Approved by:
 
Date to be reviewed:
Dec. 2015
Reviewed by:
Dean of Student Development / Director of Human Resources
Date revised:
 
Revision number:
1.0
 
Compliance Committee:
As Scheduled

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1.0 PURPOSE

To provide for preparation, publication, distribution, and notification of federally mandated reports.

2.0 POLICY
2.1 Policy Statement
Federally mandated reports must be prepared, publicized, and distributed to all covered individuals in a timely manner and in compliance with Federal regulations.
2.2 Federally Mandated Reports
2.2.1. ANNUAL FIRE & SAFETY REPORT (AFSR) - Mandatory annual distribution to enrolled students,
employees, prospective students, and prospective employees; report must be accessible to the public.

2.2.2. DRUG & ALCOHOL ABUSE PREVENTION PROGRAM (DAAPP) - Mandatory annual distribution to enrolled students and employees; report must be accessible to the public.

2.2.3. BIENNIAL REVIEW (BR) - Required every two years (minimally); distribution to enrolled students and employees; report must also be accessible to the public.
2.3 Procedure
2.3.1 ANNUAL FIRE & SAFETY REPORT (AFSR)
  • The previous calendar year's AFSR will be distributed annually to all enrolled students and
    employees by October 1st. Distribution will occur electronically as an email message with both a link to the updated AFSR and the updated AFSR as an attachment. Students and employees will also receive an "e2campus alert" notifying them of the availability of the AFSR online and via their University email. Additionally, students will receive a notice of the AFSR's availability online via Academus when they register for subsequent term classes.
  • Prospective students and their parents/guardians will be informed of the availability of the AFSR on the University's website via the Admissions Office, during orientation programs, and in The New Student Guide (distributed during the summer and fall orientation programs).
  • Prospective employees will be informed of the availability of the AFSR on the University's website by Human Resources during new employee orientation.
2.3.2 DRUG & ALCOHOL ABUSE PREVENTION PROGRAM (DAAPP)
The DAAPP review will be distributed annually to all enrolled students and employees by September 1st. Distribution will occur electronically as an email message with both a link to the updated DAAPP and the updated DAAPP as an attachment. Students and employees will also receive an "e2campus alert" notifying them of the availability of the DAAPP online and via their University email. Additionally, students will receive a notice of the availability of the DAAPP via Academus when they register for subsequent term classes.
2.3.3. BIENNIAL REVIEW (BR)
The biennial review will be distributed annually to all enrolled students and employees by September 1st. Distribution will occur electronically as an email message with both a link to the updated BR and the updated BR as an attachment. Students and employees will also receive an "e2campus alert" notifying them of the availability of the BR online and via their University email. Additionally, students will receive a notice of the availability of the BR online via Academus each time they register for subsequent term classes.
3.0 AUTHORIZATION
3.1 ANNUAL FIRE & SAFETY REPORT (AFSR)
The Director of Campus Safety & Security has the authority to annually modify or approve changes to this policy or the attachments as mandated by federal regulations with the approval of the Vice President for Administration and Senior Vice-President for Mission & Ministry
3.2 DRUG & ALCOHOL ABUSE PREVENTION PROGRAM (DAAPP) & BIENNIAL REVIEW (BR)
The Dean of Student Development has the authority to annually modify or approve changes to this policy or the attachments as mandated by federal regulations subsequent to review by the Alcohol & Other Drug Review Committee and with the approval of the Senior Vice-President for Mission & Ministry
4.0 ATTACHMENTS
Annual Fire & Safety Report (AFSR)
Drug & Alcohol Abuse Prevention Program (DAAPP)
Biennial Review (BR)


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