STATUS:  Closed / Reviewing / Interviewing

POSITION OPENING:  Special Events Coordinator   

DEPARTMENT:  Enrollment / Admissions

DATE:   November 29, 2012                                    POSITION:   Full-time

FLSA STATUS:  Exempt (Administrator)                   CLOSING DATE:   January 4, 2013

POSITION SUMMARY:   Coordinates all campus events sponsored by the Admissions office including large recruiting events on and off campus.

QUALIFICATIONS: 

• Bachelor’s degree and one to two years event planning experience
• Experience working in higher education, admissions, outreach or recruitment preferred
• High level of computer proficiency in Microsoft Office applications
• Must have strong project management skills, organizational skills and be very detail oriented
• Excellent oral and written communication skills, ability to communicate efficiently and effectively
• Ability to work flexible hours including evenings and weekends
• Valid driver’s license

ESSENTIAL FUNCTIONS:

• Coordinate campus visits for prospective students.
• Hire, train and co-supervise student ambassadors to conduct campus tours, assist with campus events and provide general recruitment support.
• Develop and maintain a Student Ambassador Training Manual.
• Plan, implement and evaluate all special events and large recruiting events, on and off campus, sponsored by the Admissions Office:
• Coordinate faculty, staff, administration, students, Jesuit Community and alumni participation.
• Coordinate all needs for the following:  food services; media needs; operations and housekeeping; University Relations; security; and website postings.
• Responsible for event programs, materials and supplies including giveaways, promotional materials, directional signage, etc.
• Evaluate events and develop and maintain program databases, spreadsheets and reports for recording and tracking success of events and student recruitment.
• Manage budget for all individual events.

APPLICATION REQUIREMENTS:  Application material must include:

• Letter of application describing your relevant experience
• Current resume
• Contact information for three to five references to:

   Wheeling Jesuit University
   Director of Human Resources       or         jobs@wju.edu
   316 Washington Avenue
   Wheeling WV 26003

AS AN EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER, WE ENCOURAGE APPLICATIONS FROM QUALIFIED VIETNAM ERA VETERANS, DISABLED INDIVIDUALS, MINORITIES, AND WOMEN