2.1 All policies will be inventoried on the University's Compliance website (listed as "Compliance Inventory") under the area specified by the policy. The system will remain paperless and University employees will be notified via email when polices are issued, revised or eliminated. Supervisors will be expected to meet with their employees when such notification is issued and ensure that all employees are made aware of changes. Employees will annually be required to acknowledge that they have viewed the website, specific policies, and any new or revised policies.
2.2 Policies will adhere to the prescribed format with "1.0 PURPOSE," "2.0 POLICY," "3.0 AUTHORIZATION," and "4.0 ATTACHMENTS." All policies will contain a Policy Name, Date Approved, Date to be Reviewed, Date Revised, Approved By, Reviewed By, and Revision Number.
2.3 All Policies must be approved in writing by the President of the University, his designee (the Compliance Coordinator), or the Board of Trustees. The official, signed, copy of each Human Resources policy will be retained in the area designed by the Compliance Coordinator with a matching set retained in the Human Resource Department. All subsequent revisions must be similarly approved and approved versions of the policies will also be retained in the area designated by the Compliance Coordinator and the Human Resource Department.
2.4 Any employee can suggest that a policy be reviewed, revised or eliminated by initiating a request through their supervisor or to any level of leadership up through the University executive level position assigned to that department. Once reviewed, Human Resources will communicate back to the employee any conclusions regarding the policy revision.
2.5 All changes to existing policies must be highlighted in gray and note in the DATE REVISED the date the policy was changed and approved.
2.6 All polices that appear on the University's official website will be considered "current"; polices that are eliminated or revised will be identified as such in the permanent file. In the event the website is down and an employee has a concern, the employee can come to Human Resources and review a hard-copy of any current policy.
2.7 Any issues with interpretation will be communicated directly through to the Human Resource Department.