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Phone: 1-304-243-8152

Academics: Confidentiality - General

Date approved:
April 2015
Approved by:
Senior VP for Mission & Ministry
Date to be reviewed:
May 2016
Reviewed by:
Compliance Coordinator
Date revised:
Revision number:
Compliance Committee:
As Scheduled

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To ensure confidentiality of disability services rendered.


2.1 Policy Statement

Confidentiality will be maintained on an as needed or need to know basis congruent with federal legal standards (Americans with Disabilities Act, Section 504 of the Rehabilitation Act of 1973, and HIPAA) and with Release of Information forms signed by students with disabilities. This policy agrees with the University Policy on Information Security.

2.2 Procedures

2.2.1 Students who request disability accommodations are responsible for providing the Disability Services Director with appropriate and current documentation - Documentation of a Disability - prior to receiving accommodations.

2.2.2 The Disability Services Director is responsible for determining the type of accommodations and delivery system based on the individual disability documentation.

2.2.3 Disability accommodations will be provided in a confidential and timely manner in a physically accessible and appropriate location.

2.2.4 Disability diagnoses and accommodations and their impact on academic performance is confidential and federal law requires that students must give signed written approval - Authorization to Release Confidential Information Form - for this information to be released to any specified party.


The Director of Disability Services has the authority to change, modify, or approve exceptions to this policy at any time, with or without notice, in accordance with federal disability regulations or modifications and amendments to those regulations, with the approval of the Chief Academic Officer and the President of the University or his designee (Compliance Coordinator).


Documentation of a Disability
Authorization to Release Confidential Information Form
WJU Policy: Information Security
WJU Confidentiality Commitment Form


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