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Phone: 1-304-243-8152

Academics: Waitlist

Date approved:
April 2015
Approved by:
Senior VP for Mission & Ministry
Date to be reviewed:
July 2016
Reviewed by:
Academic Affairs
Date revised:
Revision number:
Compliance Committee:
As Scheduled

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To provide consistent guidelines and instructions for use of waitlists during course registration.


2.1 Policy Statement

  1. Students on a course waitlist are notified by an automated email message sent to their Cardinal email account when a space in the course becomes available. The student is given 24 hours to register for the course. If the student has not registered for the course within the specified time frame, the next student on the waitlist will be given the opportunity to add the course.
  2. The waitlist update will be processed each weekday at 9 a.m.
2.2 Procedure
  1. It is the student's responsibility to check his/her Cardinal email throughout registration and the add/drop process to check for notification of an open seat. If the student's opportunity expires he/she will automatically be removed from the waitlist. It is also the responsibility of the student to check their status on the waitlist. If the student no longer wishes to remain on the waitlist, he/she should remove himself/herself from the waitlist via Academus (using Manage My Waitlist).
  2. If a student is registered for a course, she/he must attend the first day of class or notify the instructor that he/she is unable to attend. If a student is registered for a course but does not attend the first day of class, and has not notified the instructor, the student will be dropped from the course and the next person on the waitlist will be sent notification that the course can be added. Anytime a seat becomes available, the next student on the waitlist is given the opportunity to add the class.
  3. Waitlists will remain open the first four days of classes each semester. The Friday of the first week of classes is reserved for faculty approved additions to courses. Students must use the add/drop form. Add/drop forms are available in the Registrar's Office and must be turned in by 5 p.m. on Friday of the first week of classes.
  4. Faculty can view and print waitlists for courses on Academus. It is the responsibility of the faculty member to print a copy of waitlists from Academus before the Friday of the first week of classes. Waitlists will be deleted on the Monday of the second week of classes.
  5. Any student with a financial or health center hold will not be able to enroll in a course from the waitlist nor be given priority over others on the waitlist.
  6. Students missing course prerequisites or other course eligibility requirements will not be able to place themselves on the waitlist.
  7. The system does not check for time conflicts when the students add themselves to waitlists. It is the student's responsibility to verify course days and times when registering for a course from the waitlist.
  8. All internship and independent study proposals must be submitted before 5 p.m. on Friday of the first week of classes.
  9. With permission of the instructor and faculty advisor, students may withdraw from a class from the end of the add/drop period until 20 days before the last day of class. Course Withdrawal forms are available in the Registrar's Office.

2.3 Communications

Academic Affairs will use multi-media including the Registrar's website, the compliance website, and the undergraduate catalog to communicate the Waitlist Policy


The authorization for this policy emanates from the Academic Affairs Office; it cannot be changed or modified absent the express written consent of the Academic Affairs Office.





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