HR Compensation: Pay Grades and Placement In-Grade
Date to be reviewed:
|University Executive Administration|
Wheeling Jesuit University has developed a series of pay grades augmenting our philosophy on position titles, the comparative value of the position within the University, the market place and in compliance with the Fair Labor Standards Act.
New employees must be hired in compliance with these guidelines which are subject to change at the discretion of the University Executive Committee and with the approval of the University President or his designee.
2.2 Establishing Pay Grades
The University pay grades are comparable to the external markets for employees performing similar work in similar organizations; in keeping with the compensation philosophy, the midpoints of all University pay grades are set at 90% of the comparable market. Depending upon the position, the market comparisons used to develop pay grades may be based upon regional or national trends where:
- The Wheeling / Western Pennsylvania Regional market, for non-exempt positions and the majority of technical, entry-level and mid-level exempt positions, is defined by Ohio, Marshall, Brooke and Wetzel counties in West Virginia, Belmont and Jefferson counties in Ohio, and Washington, and possibly Allegheny and Beaver, counties in Pennsylvania. This market may expand to include additional, adjacent, counties as determined by the position.
- The National market is more appropriate for higher level exempt positions and includes the continental United States with an emphasis east of the Mississippi.
2.3 Pay Grades
Pay grades are established according to the following guide lines:
- Midpoints, equivalent to the middle of the pay grade, used to compare with the market place;
- Quartiles, defined as quarters of the pay grade from minimum to maximum;
- Salary Grade Spread, defined as the distance from the minimum to the maximum of the pay grade;
- Percent Spread from Grade to Grade, the percent of increase from midpoint to midpoint.
This information will be provided on the pay grade schedules.
- Initial Pay Offers
- Whenever an offer is made, the University generally considers: education, experience, skill, time in position and equity relevant to the position for which the candidate is being hired. The key consideration is that the University is paying the candidate for his / her qualifications, skill and ability to perform the essential functions described within the job description for which the candidate is being hired. The University may take into consideration those skills above the minimum qualifications; however, the University is not paying for employee potential or any work beyond the job description.
- The University will take into consideration comparisons between the base pay offered to the candidate and the compensation paid to current employees in similar positions performing similar work across the University.
- Candidates who meet minimum, required, qualifications will be hired at the minimum of the pay grade.
- Candidates may be hired between the minimum of the pay grade and the midpoint of the pay grade, centered on the first quartile, depending upon relevant experience, education or other preferred skills and abilities in excess of the minimum, required, qualifications. All hires in excess of the minimum of the pay grade will be governed by equity and approved by the University Executive Administrator responsible for the department and the Director of Human Resources.
- No candidate will be hired in excess of the midpoint absent the approval of the University president.
2.5 Local Variation/Geographic Adjustment
Candidates hired in satellite operations will receive an adjusted amount based upon the variance in the cost of labor / wages between their regional market / location and the Wheeling / Western Pennsylvania regional market, where appropriate.
2.6 Revisions to Pay Grades
Surveys used to benchmark positions and markets will be completed by Human Resources in compliance with generally accepted principles, practices and procedures.
Initial pay offers must be approved by the Executive Administrator responsible for the position, the Chief Financial Officer, the President and the Director of Human Resources before any candidate is extended a verbal or written offer. There is no guarantee that the amount of pay placed in the offer will remain unchanged; economic conditions may merit an increase or decrease.
The Director of Human Resources has the authority to change, modify or approve exceptions to this policy subsequent to review by the Chief Financial Officer and the University’s Executive Administration team and with the approval of the University President.