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Email: hr@wju.edu
Phone: 1-304-243-8152


Counseling: Duration of Records


Date approved:
August 2013
Approved by:
Director of Human Resources
Date to be reviewed:
August 2014
Reviewed by:
Compliance Coordinator/Team
Date revised:
August 2013
Revision number:
1.1
 
Compliance Committee:
As Scheduled

1.0 PURPOSE

To ensure confidentiality of recipients of the student counseling service. 

2.0 POLICY STATEMENT

2.1 Duration of Records

The records of the student will be kept for 7 years and then destroyed per current confidentiality standards

2.2 Definition

'Records' - Refers to the folders and files of non-electronic, documented, student counseling content

2.3 Procedures

  1. At the end of the academic year the Licensed Professional Counselor will completely shred the student counseling files that have attained 7 years of duration
  2. No electronic records are retained; no electronic data destruction techniques need to be documented

3.0 AUTHORIZATION  

The Director of Human Resources has the authority to change, modify or approve exceptions to this policy at any time with or without notice and with the approval of the University President.

4.0 ATTACHMENTS

 



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