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Email: hr@wju.edu
Phone: 1-304-243-8152

Counseling: Non-Electronic Records

Date approved:
August 2013
Approved by:
Director of Human Resources
Date to be reviewed:
August 2014
Reviewed by:
Compliance Coordinator/Team
Date revised:
August 2013
Revision number:
Compliance Committee:
As Scheduled


To ensure confidentiality of professional services rendered. To prevent exploitation or loss of student counseling records that contain personal health information.


2.1 Non-Electronic Records

All Clinical Records are hardcopy, non electronic, to ensure full compliance with priacy standards.

2.2 Definitions

Non-Electronic Records is a term inclusive of electronic/digital software, audio and visual recording.

2.2 Procedures

  1. All documentation of service by providers will be handwritten on standard forms and securely stored in clients files without duplication
  2. The signed Authorization of Release of Information will be retained by the Counselor and available upon request 


The Director of Human Resources has the authority to change, modify or approve exceptions to this policy at any time with or without notice and with the approval of the University President.



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