Wheeling Jesuit University

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Phone: 1-304-243-8152


Finance: Credit Card Policy


Date approved:
May 2015
Approved by:
Eugene P. Grilli
Date to be reviewed:
May 2016
Reviewed by:
VP for Administration, CFO
Date revised:
May 2015
Revision number:
1.0
 
Compliance Committee:
As Scheduled

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1.0 PURPOSE

Wheeling Jesuit University provides credit cards for use by employees while on travel or when making purchases directly related to University business.

2.0 POLICY

2.1 Policy Statement

Department budgets must be considered and all credit card purchases must have prior approval.

2.2 Procedure

  • Credit card statements must be signed by the cardholder and his/her department head.
  • Credit card statements must be paid on a timely basis before the due date. Late submissions of credit card statements will result in finance charges that will be the responsibility of the cardholder.
  • Prior approval must be obtained prior to any charges on the credit card. See Business Office to arrange.
  • All receipts must be neatly attached to the credit card statement or travel expense report. The cardholder will be responsible for costs related to any lost receipts.
  • No alcohol is to be charged on a University credit card.
  • All credit card statements must include the proper account numbers for each charge on the statement.
  • Employees must use extreme care and sound judgement when using credit cards for official University business.
  • No personal charges shall be made on the University credit card. Abuse of the University credit card can and will result in the loss of the credit card with the card holder possibly subjected to corrective action.

3.0 AUTHORIZATION

The Director of Human Resources, in conjunction with the Chief Financial Officer, has the authority to change, modify or approve exceptions to this policy at any time with or without notice, in compliance with IRS guidelines and with the approval of the Board of Directors through the University President or his designee.

4.0 ATTACHMENTS

N/A

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