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Email: hr@wju.edu
Phone: 1-304-243-8152


Payroll: Compensation Guidelines


Date approved:
August 2011
Approved by:
William C. Rickle
Date to be reviewed:
July 2016
Reviewed by:
Director of Human Resources
Date revised:
July 2015
Revision number:
2
 
Compliance Committee:
As Scheduled

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1.0 PURPOSE

To ensure that Wheeling Jesuit University is compensating employees equitably, in compliance with the University's philosophy regarding compensation and total rewards.  

2.0 POLICY STATEMENT

2.1 The University will adhere to all internal compensation procedures and external, government-mandated, guidelines when establishing a new or adjusting a current position.

2.2 The University will adhere to the appropriate compensation guidelines regarding temporary assignments and corresponding adjustments to an individual employees pay.  

2.3 Each of the compensation procedures are unique, stand-alone, documents; they are developed in conjunction with Human Resources, Finance and the Office of the President.  

2.4 The Human Resource policies support the compensation procedures as part of the University's philosophy regarding "total rewards."

2.4.1 Individual, stand-alone, compensation adjustments will be documented on a Personnel Action Form and signed by the Director of Human Resources and the immediate supervisor of the individual receiving the increase. The signed form will be retained in the individual’s personnel file.

2.4.2 General, university-wide, changes [example: a change in the hourly rate affecting all non-exempt employees or a change in the monthly salary affecting all exempt employees] will be documented on a spreadsheet listing by name all employees affected by the change, the level of the change in percent or in actual monetary values, the date of the change, and the new hourly rate or monthly salary. The Director of Human Resources will sign the original which will be retained in a file noting all universal changes and one copy of the signed document will be placed in the personnel file of each employee affected by the change with the affected employee highlighted.

2.5 Every compensation procedure is a unique, stand–alone, document; they are developed in conjunction with Human Resources, Finance, the University Senior Leadership Team, and the Office of the President.   

2.6 The Human Resource policies support the compensation procedures as part of the University's philosophy regarding "total rewards."

2.7 Compensation procedures may be found under the general heading of "Compensation Guidelines" on the Human Resource webpage.

 3.0 AUTHORIZATION

The Director of Human Resources has the authority to change, modify or approve exceptions to this policy at any time with or without notice and with the approval of the University President.

4.0 ATTACHMENTS

Philosophy
Job Evaluation
FLSA/EEO Designation Procedure
Position Title Procedure
Pay Grades and Placement In-Grade
Pay Adjustments: Pay for Performance
Pay Adjustments: Promotion/Demotion/Reduction in Force/Restructure
Pay Adjustments: Responsibility/Transfer/Equity
Compensation - Pay Adjustments: Pay Grades/Scales


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