Wheeling Jesuit University

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Email: hr@wju.edu
Phone: 1-304-243-8152

Employment: Job Descriptions

Date approved:
June 2011
Approved by:
William Rickle, S.J.
Date to be reviewed:
July 2016
Reviewed by:
Director of Human Resources
Date revised:
June 2015
Revision number:
Compliance Committee:
As Scheduled

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All positions at Wheeling Jesuit University will have a complete job description of assigned duties, required and preferred experiences and skills, pay grade, and FLSA status.


2.1 Policy

  1. Job valuations / description activities will only occur subsequent to the creation of an approved position.
  2. Recruiting activities will only occur subsequent to the creation of an approved job description.
  3. For vacant positions, the job description must be reviewed and approved prior to posting.

2.2 Contents of a Job Description

  1. All job descriptions will contain: A Summary, Qualifications, Essential Functions, Personal / Leadership Competencies, and Ergonomic / Environmental Considerations.
  2. All job descriptions will be assigned to a pay grade and pay grades will be designated by their FLSA status.

2.3 Create a Job Description

  1. Hiring managers will ensure that a complete and current job description is in place for all positions within their departments at Wheeling Jesuit University.
  2. When a new position is being added to a department, the hiring manager should follow these steps:
    • Evaluate whether an exact job description exists for the position.
    • If an exact job description does not exist, evaluate similar job descriptions as a baseline.
    • If neither an exact or similar job description exists, the hiring manager should complete a job evaluation questionnaire which captures the key responsibilities and duties.
    • Submit the job questionnaire to the Human Resource Department. The Job Evaluation Committee will review the job questionnaire and assign a salary grade and FLSA status to the position.

2.4 Maintain a Job Description

  1. Human Resources will support the process resulting in the creation of the official position description.
  2. At the time of hire, and during the annual performance evaluation process, managers will review position descriptions to ensure they reflect the current job responsibilities.
  3. Any updates to the position description will be submitted to Human Resources to be updated

2.5 All job descriptions will be retained in Human Resources for reference.


The Director of Human Resources, in conjunction with the President of the University, has the authority to approve changes or exceptions to this policy at any time with or without notice, provided such changes are in compliance with legal or regulatory requirements and other policy guidelines.


Compensation Policy - Job Evaluation System
Job Evaluation Questionnaire

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