Application Fee

The student pays the application fee when first applying to the University.

Audit Fee

The audit fee must be paid to audit a class in any division.

Degree Certification

The degree certification fee covers the cost of the graduation ceremony, diplomas, caps and gowns, etc. This fee is charged whether or not the ceremony is attended.

Science Lab Fee

A science lab fee is associated with any course that has a corresponding lab. The fee pays for additional supplies needed in the lab.

Technology Fee

The technology fee covers the cost of upgrading technology on campus. This is a semester charge for day students.

Adult/Graduate/Summer Technology Fee

The adult/graduate/summer technology fee covers the cost of upgrading technology on campus. This is a semester charge for graduate and adult students and summer students.

Nursing Fee

The nursing fee is charged every semester to all nursing students from their sophomore semester until they graduate. This fee covers the additional expense of the nursing program.

Clinical Science Fee

Any student majoring in any health majors other than nursing must pay a clinical science fee every semester from their sophomore semester until they graduate. This fee covers the additional expense of the health majors.

MPT Science Lab Fee

This lab fee is charged every term except the last term to students enrolled in the Masters of Physical Therapy program in order to cover the cost of needed lab supplies.

BOLD Materials Fee

This materials fee is charged in the first semester of the BOLD program to cover the cost of all printed modules, handouts and copyright fees.

Professional Writing Fee

This fee is associated with certain professional writing courses to cover additional expenses of the class.

Faculty Assessment

This fee is assessed when the faculty gives credit for life experience or professional technical training.

Challenge Tests

This fee is assessed to test out of a nursing course.

CLEP Tests

This fee is assessed for credit hours awarded for passing CLEP tests.

Parking Permit

A parking permit fee for registering a car on campus is assessed annually.

I.D. Card

A fee is assessed to receive or replace a WJU identification card.

New Student Fee

The new student fee is a one time fee charged to full-time day students to cover the cost of placement evaluation, setting up a file, transcript availability, etc.

Adult New Student Fee

The adult new student fee is a one time fee charged to adult and graduate students for setting up files, and transcript availability.

Off-Campus Fee

Any student taking classes at a location other than the main campus must pay this service charge every semester.

Late Registration Fee

This is a fee for late registration/confirmation.

Tuition, Room and Room Damage Deposits

Each entering student, upon notice of acceptance, and each enrolled student are required to make the following deposits, where applicable, as an advanced payment. A $100 deposit is for tuition for the semester. In addition to the tuition deposit, if the student is a residential student, a $50 deposit is required as a room reservation and a $50 deposit is required for the room damages that may occur. These deposits are refundable until May 1 of the year entering.

The tuition and room reservation deposits are applied to the July bill. The room damage deposit is used to cover damages throughout the year and any balance will be applied to the following year’s June bill.

Classes for High School Students

Wheeling Jesuit University will accept high school juniors and seniors on a special student basis at the special rate of $150 per credit hour. Course enrollments, however, are limited to the number of places available in the course and two courses per semester at this special rate. Upon successful completion of a course, the student earns regular college credit, applicable in a degree program at the University (provided the student is accepted by the University as a degree student) or used for transfer to another institution. In some cases, the high school student may be able to use the credit to fulfill a high school requirement, as well as have it recorded on a Wheeling Jesuit University transcript.

Payments

All fees are due and payable each semester prior to the first day of classes. Until payment is made, or an externally administered deferred payment plan is accepted, registration will be incomplete and the student may not attend classes. In order to have a schedule confirmed, or to register, a student must have official clearance from the Business Office.

The only alternative to payment in full is through a contract with an external payment plan endorsed by the University. Information regarding an external plan is included in admissions material or can be obtained from the Business Office.

Wheeling Jesuit University will not issue transcripts and reserves the right to withhold grades, diplomas, statements of honorable dismissals, etc., for students whose accounts indicate an outstanding balance.

Accounts not paid in full by the required due dates will be assessed a monthly finance charge of one and one quarter percent on the unpaid past due charges. The finance charge will not be assessed against those accounts which have contracted for an externally deferred payment plan. During the period of registration (usually one month), interest for current semester charges will be suspended so that all the necessary paperwork relating to loans, federal grant programs, etc., can be processed.

Student financial aid cannot be credited to a student’s account until the University’s Financial Aid Office has certified aid and the student has completed all paper work, promissory notes and the entrance interview.

Students are responsible for all attorney’s fees and other reasonable collection costs and charges necessary for the collection of any amount not paid when due.

Housing Contracts

A $100 housing deposit ($50 room reservation and $50 room damage deposit) must be paid prior to spring registration to reserve a residence hall room for the following fall semester. This deposit will be refunded only after a written request is received by the Campus Life Office prior to May 1st.

Anyone choosing to live off campus after August 1st without notifying the Housing and Residence Life Office will be assessed the room portion of the bill for the fall semester. Students residing on campus who wish to live off campus for the second semester must notify the Housing and Residence Life Office in writing by November 1st to avoid being assessed the room portion of the bill for the spring semester.

Refunds

Tuition

No refund of tuition is made after the fifth week of a semester. For students who withdraw from school, the date of formal withdrawal is the date the form is received by the Registrar. This date determines the refund.

Refund Schedule

Before two completed weeks   – 80 percent
Before three completed weeks – 60 percent
Before four completed weeks   – 40 percent
Before five completed weeks   – 20 percent

The above refund applies to withdrawals from school, not
withdrawals from individual courses. When a student’s charges have been paid by Title IV Federal Aid, a return of Title IV funds policy will be applied for students who withdraw. See the Financial Aid Office for details.

Meals

A resident student who withdraws will be charged for meals up through the end of the week of withdrawal. The remainder is refunded. This refund policy applies to voluntary and involuntary withdrawals.

Fees

All fees are generally non-refundable.

Additional

1. Meal plans will not be changed after the second Monday following the beginning of classes. Specific dates will be printed on the top of meal plan change forms each and every semester. These dates and the relevant forms can be picked up from the Housing and Residence Life Office in Swint Hall 201.
2. Single rooms in the residence halls are only available when space permits. Single rooms will be offered on the basis of academic credit only after a two week housing freeze which happens at the beginning of each and every semester. Single rooms cost an additional $500 per semester for the 2002-2003 academic year.
3. All students with less than 60 academic credits must live on campus in the residence halls, unless they live with their legal guardians and commute from within a reasonable distance from the University. The Director of Housing and Residence Life determines housing status for each student on a case-by-case basis. All students living on campus are required to sign a housing contract which is legally binding for the entire academic year. Any student who moves off campus without prior permission from the Director of Housing and Residence Life is subject to pay the entire housing fee for the academic year. Any student who breaks a housing contract at any point during the academic year is subject to pay for the entire housing fee for the academic year. The Director of Housing and Residence Life determines the amount of payment due on a case-by-case basis.

Any student who wishes to move off campus at any point during an academic year must pick up an application in the Housing and Residence Life Office in Swint Hall 201.

Cardinal Card/Debit Card

Money may be deposited on your cardinal card/debit card for purchases at the campus shop, the Front Page, or for use in vending and copy machines. Any money remaining in any of the accounts from the fall semester will be carried over to the spring semester. If you do not use all the money by the end of the spring semester, you will lose that amount unless you request a refund of that money in writing by May 10. There is a $15 fee for processing a refund.