Deferred Payment Plan

Wheeling Jesuit University accepts deferred payments made through a monthly payment plan endorsed by the University.

For additional information about the deferred payment plan, a student should contact the University’s Business Office.

Withdrawals, Refunds and Financial Aid

Withdrawal from a class or from all classes may impact aid eligibility, both in the semester in which the withdrawal occurs and subsequent semesters. Refunds are made based on University policy as specified in the “Refunds” section of this catalog. Refunds to financial aid programs are made in compliance with the U.S. Department of Education regulations, state program policies and University regulations. For details and copies of the refund policies regarding these regulations, contact the Financial Aid Office.

Renewal of Financial Aid

Students must reapply for financial aid each academic year. A renewal FAFSA will be sent to continuing students at their home address in December each year for completion after January 1 but before mid-February. Students whose permanent address has changed or whose aid was based on special circumstances, must pick up a FAFSA in the Financial Aid Office each December for the upcoming academic year. Be sure to authorize release of the information to Wheeling Jesuit University. To process your FAFSA on the web, use www.fafsa.ed.gov.

To remain eligible for aid, students must also maintain satisfactory academic progress. To renew most types of aid, a student must maintain a 2.0 minimum cumulative GPA and earn a minimum of 24 credits per academic year if enrolled as a full-time student. Part-time students must earn all credits for which they register. A more detailed description of academic progress requirements is available in the Financial Aid Office and on page 125.

Most academic scholarships require a 3.0 minimum cumulative GPA. The Laut scholarship requires a 3.0 cumulative GPA at the end of the freshman year, 3.1 cumulative GPA at the end of the sophomore year and 3.2 cumulative GPA at the end of the junior year. If a student’s GPA falls below the minimum requirements, scholarship assistance will be withdrawn. If financial need is shown, lost assistance may be replaced with loan or work opportunity based upon financial need and availability of such funds.

The Financial Aid Office reviews aid eligibility each semester for each student aid applicant. Because awards are often made for the subsequent year prior to the close of the academic year in progress, those awards are subject to continued eligibility after the close of that academic year in progress. Changes in cumulative GPA, hours earned, financial need, external aid received or other related factors may require the adjustment of aid offered.

Veterans

Wheeling Jesuit University is approved for veterans’ benefits. For information concerning veteran eligibility, contact the Registrar’s Office or your local Veterans’ Administration office. Veterans’ benefits must be reported on the FAFSA form.

Policy Concerning Students Affected by Military Mobilization

Students called to active duty military service will have one of two options:

1. If enough class instruction has occurred and the faculty member can justify giving a grade of incomplete, the student will have the option of taking an “I.” When the student returns, they will be allowed to finish the course work and have the grade changed to the appropriate letter grade. In this case, no tuition will be refunded.
2. If the first option is not available or if the student chooses not to take advantage of it, the student will be refunded full tuition and fees for the semester in which they are currently enrolled. If the student is a boarding student, the University will pro-rate their room and board charges for the amount used. Their financial aid package will be adjusted to reflect the lower charges.

Other Employment Information

The University’s Career Services Center provides information regarding employment trends and placement and average starting salary information. Federal regulations require that average employment salary information of graduates in programs of study designed to prepare them for specific career fields must be available. At Wheeling Jesuit University programs of this nature are accounting, nursing and the clinical sciences. For more information about job placement and salary averages, contact the Career Services Center. We have local and national information only. No information is maintained regarding graduates.

Standards of Satisfactory Academic Progress for Financial Aid

The following minimum requirements apply to all aid programs administered by Wheeling Jesuit University and appropriate agencies.  Scholarships may require higher academic standards than those provided under the academic progress guidelines. Credit completion requirements will be monitored at the end of each academic year and grade point requirements monitored at the end of each semester.

1. Credit Completion Requirement

   To determine enrollment status of a student, the University will use the number of credit hours the student is enrolled for on the first day of classes of each semester.

   1. Credit completion requirement for a full-time student (12+ credits/semester): the student is required to complete a minimum of 24 credits per academic year.
   2. Credit completion requirement for a three-quarter-time student (9-11 credits/semester): the student is required to complete a minimum of 18 credits per academic year.
   3. Credit completion requirement for a half-time student (6-8 credits/semester): the student is required to complete a minimum of 12 credits per academic year.

   Note: A student who enrolls at different enrollment levels during the academic year will have the credit completion requirement pro-rated. Ex. Full-time enrollment - Fall semester and half-time enrollment -Spring semester, student must complete a total 18 credits during the academic year.

2. Grade Point Average Requirement

   A student must maintain at least a 2.0 cumulative grade point average (GPA). If the student's GPA falls below the cumulative 2.0 requirement for two consecutive semesters, the student will automatically lose financial aid eligibility. Consequently, students must have a higher cumulative GPA in order to retain eligibility for scholarships and some state grants.

3. Length of Eligibility for Aid Funding
   

1. PA, WV and other state grant programs -- 8 semesters
2. WJU aid and scholarships -- 8 semesters
3. Title IV Federal Aid
   Full-time student -- 8 semesters
   Three-quarter time student -- 12 semesters
   Half-time student -- 16 semesters
   
   
4. Re-establishing Financial Aid Eligibility

   If a student does not comply with either the grade point average or the credit completion academic progress requirements, the student is not eligible for financial aid funding until the deficiencies are resolved or appealed.

   1. Summer School

      A student who has not complied with the credit completion requirement may use the following summer to meet the academic progress requirements; however, no financial aid is provided to help defray summer school expenses. A student may attend summer school at Wheeling Jesuit University or another college to resolve credit hour deficiencies. However, the student should consult Wheeling Jesuit's Registrar's Office to ensure that the University will accept the transfer credits.

      A student who has not complied with the grade point average requirement may use the following summer to meet the academic progress requirements; however, no financial aid is provided to help defray summer school expenses. A student must attend Wheeling Jesuit's summer school in order to resolve a GPA deficiency. Transfer credits do not change your WJU cumulative GPA.

   2. Appeal Process

      A student may submit a written appeal to the Financial Aid Committee requesting an exception to the academic progress requirements. The appeal letter must indicate the extenuating circumstances that the student feels merit an exception to the requirements and how these circumstances have been resolved and will not hinder the student's future progress. The student will receive a letter from the Financial Aid Committee indicating the results of the appeal.

Note: If a student is suspended or dismissed for academic or disciplinary reasons, the student is not eligible for financial aid. Upon readmission, the student would receive aid only if satisfactory progress had been maintained upon dismissal or suspension.

Wheeling Jesuit University Aid Programs & Federal Aid Programs

Wheeling Jesuit University aid and federal aid will only be awarded for a total of four years. Students who take longer than four years to complete a bachelor’s degree may appeal to use financial aid for an additional semester. The Financial Aid Committee will review and decide the outcome of the appeal request. Most aid requires full-time enrollment. A minimum 2.0 cumulative GPA is required to maintain aid. Academic and merit scholarships may require a higher cumulative GPA. These requirements are discussed elsewhere in the Wheeling Jesuit University catalog. No student who has Wheeling Jesuit University aid as a part of a financial aid package will receive grant assistance in excess of his or her direct costs with the University.

Rights and Responsibilities of Aid Recipients

As a consumer of a commodity (financial aid for a higher education), you have certain rights to which you are entitled, and certain obligations for which you are responsible.
You have the right to know:

• What financial assistance is available, including information on federal, state and institutional financial aid programs.
• The deadlines for submitting applications for the financial aid programs available.
• The cost of attending the University and its refund policy.
• The criteria used by the University to select financial aid recipients.
• How the University determines your financial need.
• What resources (such as parental contribution, other financial aid, your assets, etc.) are considered in the calculation of your need.
• How much of your financial need, as determined by the University, has been met.
• What portion of the financial aid you received is loan aid and what portion is grant aid. If the aid is a loan, you have the right to know what the interest rate is, the total amount that must be repaid, the repayment procedures, the length of time you have to repay the loan and when the repayment is to begin.
• How the University determines whether you are making satisfactory progress and what happens if you are not.

Consumer Responsibilities of Aid Recipients

It is your responsibility to:

• Review and consider all information about the University before you enroll.
• Complete all application forms accurately and submit them on time to the right place.
• Pay special attention to and accurately complete your application for financial aid. Errors can result in long delays in  receiving financial aid. Intentional misreporting on application forms for federal financial aid is a violation of the law and is considered a criminal offense, subject to penalties under the U.S. Criminal Code.
• Submit all additional documentation, verification, corrections and/or new information requested by the Financial Aid Office.
• Read all forms that you are asked to sign and keep copies of them.
• Accept responsibility for all agreements that you sign.
• Notify the Financial Aid Office of changes in your name, address, housing or enrollment status. (This also applies to loan recipients after they leave the University.)
• Perform the work agreed upon in accepting a work study award.
• Know and comply with the University’s deadlines for application or reapplication for aid.
• Know and comply with the University refund procedures.
• Notify the Financial Aid Office in advance when your course load at the University may be less than full-time. Failure to do so will cause delay in the receipt of your funds.
• Notify the Financial Aid Office of any changes in financial status. Failure to do so can result in termination of financial assistance.
• Maintain satisfactory academic progress. Withdrawal from the University or never attending classes will result in partial or full repayment of aid disbursed for the semester involved.