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Phone: 1-304-243-2350

Residence Hall Policies

Date approved:
August 2014
Approved by:
Date to be reviewed:
June 2015
Reviewed by:
Dean of Student Development
Date revised:
Revision number:
Compliance Committee:
As Scheduled

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On-campus living provides a balance of challenge and support, allowing residents to learn about themselves and others, and to take responsibility for themselves and their development. Residence Life staff contributes to the development of residents through the creation of diverse and positive living environments.

Responsible student behavior is at the heart of our Residence Life program. Residents are expected to respect the property and rights of all residents, ensuring responsible behavior and mutual respect.

Resident students should also refer to the Housing Contract for more detailed information. Questions regarding Residence Hall policies should be directed to the Office of Residence Life.

ALCOHOL USAGE: Please see the detailed Alcohol and Illicit Policy; alcohol usage in residential areas is limited to guidelines set forth in this policy.

APPLIANCES: Wheeling Jesuit University prohibits the use of some electrical appliances that contain exposed heating elements in residence halls. Some of these prohibited items may include, but are not limited to: electrical hot plates, space heaters, electric frying pans, George Foreman grills, deep fat fryers, halogen lamps, UL approved extension cords, and some popcorn makers and some coffeepots with an exposed burner and those that do not have an automatic shut-off. Residents are advised to see their Resident Assistants or Area Coordinator to know if their appliance is permitted; residence life staff conduct health and safety inspections on a regular basis to ensure appliances do not pose a fire hazard.

Only two portable refrigerators, with a maximum 4.5 cubic feet capacity (1.7 capacity is recommended), are permitted in each residence hall room. To practice good stewardship and power conservation, it is strongly recommended that one refrigerator be shared by roommates whenever possible. Large appliances, portable air conditioning units and electric amplifiers for musical instruments are not permitted in the halls.

BICYCLES: Residents may store bikes in their rooms and may not ride bikes in the halls. Bicycles may not be stored in public hallways or stairwells. Permission to temporarily store a bicycle in a lounge must be obtained from the Area Coordinator of the building in question. On occasion, bicycle storage areas may be available in the halls; the building's Area Coordinator can tell you if any such option exists in their particular building.

BOARD (meals): All resident students must participate in the board/meal program. A student with special dietary needs should consult the Manager of Dining Service so that special meal arrangements can be made; dining services is able to accommodate most dietary needs. Meal Plan information is available from the Office of Residence Life. If applicable, board plans may be changed during the first two weeks of each semester.

CABLE SERVICES: The University contracts with Comcast to provide high speed internet and cable TV services to all residence hall rooms; access to these services is part of the Housing Contract. Each room is provided with Comcast equipment (modem, cable box, remote control, and three cables). This equipment needs to be returned upon move-out; failure to do so will result in check-out fines. Questions about cable services should be referred directly to Comcast at 800-824-4029.

CANDLES/INCENSE: Candles (with or without wicks) and incense are prohibited in the residence halls.

CARDINAL CARDS: All Cardinal Cards are the property of Wheeling Jesuit University. Cardinal Cards are non-transferable; students who allow someone else to use their Cardinal Card will result in Student Conduct action. Students are expected to carry their Cardinal Cards with them at all times and are required to produce Cardinal Cards upon the request of any duly authorized person (university administrators, residence hall staff, faculty, or Safety and Security officers).Questions about Cardinal Cards should be addressed to Residence Life staff in Swint 201 and/or the Director of Campus Safety & Security in Swint 209.

CARE OF ROOMS: Students are responsible for the cleanliness and care of their rooms. Each student will be accountable for any deterioration/damage of the room or its contents beyond normal wear and tear, and will be charged for such damages (see DAMAGES). Housekeeping will regularly clean and remove trash from public bathrooms and public areas. Residents of Kirby, Ignatius, and Thomas More halls are expected to clean and remove trash from their private bathrooms.

CEILING COVERINGS: Due to firecode concerns, ceilings in residential rooms are not allowed to be covered in any way.

CLASS ATTENDANCE POLICY: Any residential student who withdraws, takes a leave of absence, whose academic course load is reduced to less than 12 credit hours through dropping, withdrawing, or earning final grades of FA in one or more classes and/or who fails to abide by the attendance policy set forth by the English Language Institute program, is no longer considered a full-time student. If credit levels drop below full-time student status, the Director of Residence Life must approve a written request to remain in the residence halls. In all instances, including credit request denial, the student must remove their belongings and check out of their residence within 48 hours or risk being charged with trespassing. If belongings remain behind, the University reserves the right to dispose of them as deemed appropriate without necessarily contacting the owner. Residential students may be monitored to assure that they are in strict compliance within the Class Attendance Policy. Students out of compliance may be removed from housing, with no entitlement to refund of any housing charges. This includes ELI students responsible for abiding by the ELI class attendance policy.

CLOSING: All halls are closed during official University holiday periods (e.g. Thanksgiving Break, Semester or Winter Break, Spring Break, Easter Break); room costs do not include housing during these periods. Students who need housing accommodations during this time are encouraged to seek housing with friends or off campus alternatives. Rare exceptions are made for international and distal students who are unable to go home during the break period and students who have official reasons to stay including athletics, student teaching, and clinical work. Details and procedures about housing arrangements during break periods are posted in the halls and published via email prior to each break period and students are responsible for following these guidelines. Students are responsible for notifying the Office of Residence Life to requrest permission to remain in housing while the halls are officially closed. Students are to vacate the premises within 24 hours after completion of their last scheduled examination during final examination week or by the official closing time and date of the residence hall, whichever is earliest.

During the times that the residence halls are closed for break periods, entry by residents who do not have permission to be in housing during a break period is prohibited. If emergency access is necessary during office hours, students must contact Campus Security at 304 243-2486 and the officer will contact a residence life staff member for approval. During times when the residence halls are officially closed, guests are limited in times that they may visit the residence halls. This includes residents who have checked out at the close of each semester.

COHABITATION: Wheeling Jesuit University, responding to our Jesuit and Catholic heritage and tradition and our clear commitment to standards of conduct reflective of that heritage and tradition, seeks to foster the personal and social development of residence hall students and, at the same time, respond to the safety, security, and privacy needs of students sharing common living spaces.

To that end, we develop and enforce standards of conduct reflective of our Catholic and Jesuit moral vision, to foster mutual respect and support of our students as they grow and develop. Therefore, cohabitation* is strictly prohibited.

  • Cohabitation is defined as the consistent presence of a guest who spends a day/night or longer period of time in a student's residence hall room. Visitors of the same or opposite gender found to be a consistent presence, regardless of time of day, in a room not of their own, will be considered to be engaged in cohabitation, and the host and student(s) involved will be subject to conduct review through the Office of Residence Life and Student Conduct. (See also Visitation & Guest)
CONSOLIDATION: The Office of Residence Life reserves the right to consolidate rooms, or to change a student's room assignment when necessary; room charges will be adjusted accordingly when students refuse to consolidate rooms and the refusing student will be charged for the cost of a single room.

COURTESY AND QUIET HOURS: The primary goal of the University is to facilitate and promote the academic mission; therefore, a 24-hour courtesy policy in effect for all University Residence Halls. Students are encouraged to help others in their communities determine the appropriate level of sound from any room during this time. Residents of any room who are approached for disturbing the community will be required to make corrections immediately, regardless of time of day.

All students in University owned housing must adhere to the following "Quiet Hours":
  • 10:00 PM to 8:00 AM Sunday evening through Friday morning (or during evenings proceeding class days)
  • 12:00 AM to 11:00 AM Saturday morning through Sunday morning (or during evenings not proceeding class days)
  • 24-hr Quiet Hours start at 5 pm the day before exams until 5pm the last day of exams. During Quiet Hours it is expected that noise be confined to individual living units (Residence Hall rooms and apartments.) The noise in a room should not disturb neighbors sharing common walls.
Students with repeat violations of Courtesy and Quiet Hours are subject to placement on Level IV: University Housing Suspension.

DAMAGES- INDIVIDUAL/CORPORATE: Students are financially responsible for their individual rooms and for the common areas of the residence halls. Charges will be assessed against the student's account if/when damage occurs in a private room or in a common area (e.g. hallway, bathroom, lounge) for damage beyond normal wear and tear or when the responsible individual(s) cannot be determined. The cost of damages that occur within common areas for which individuals have not been found responsible will be divided amongst all residents within the residence hall at the end of the academic year. These community wide damage charges are not appealable. The cost of replacement or repair will be assessed proportionately among students in that section or residence hall. Students with information about others who may be the cause of community damages should immediately report this information to residence life and/or security staff. Every attempt will be made to hold accountable the responsible person(s) to avoid community damages; this requires cooperation from students with information helpful in the investigation process.

ENROLLMENT: A student must be registered for 12 credit hours per semester to be enrolled as a full-time resident student. Only full-time students can live in campus housing. Once a student officially withdraws from the University or falls below 12 credit hours, they will have 48 hours to vacate the residence halls from the date of the change in registration. In extenuating circumstances, students enrolled in less than 12 credit hours may be approved to maintain campus residency by the Director of Residence Life Students considering adjusting their course load in such a way as to fall below full-time status and who are not able to move out of housing and commute from home should speak with the Director of Residence Life prior to making such changes.

ENTRY AND SEARCH: If there is reason to believe a policy violation is taking place in a room and/or a student's safety may be in jeopardy, a student's room and/or personal belongings may be searched by University officials, including professional residence life and/or safety and security staff. The University also reserves the right to enter student rooms for maintenance, housekeeping, suspected policy violations and Health and Safety inspections as deemed necessary. Whenever possible, notice of intent to enter a room will be given to a resident in advance; given daily university processes, it should be understood that such notification will be rare.

  • Whenever possible, entry will be made by at least two people, a professional member of the Residence Life staff and the Director of Safety and Security and/or his/her designee (which may include student paraprofessional staff). When student safety is deemed to be in serious jeopardy it is possible a University Official will enter a room alone.
  • If reasonable suspicion of a Student Conduct Code violation exists but the behavior or evidence of violation is believed to be occurring behind the closed door of a student's room, University Officials will:
    1. Knock audibly
    2. Identify himself or herself by name and title
    3. Request that the door be opened
  • If after following the above steps the door is not opened promptly, or if the University Official is refused entry, the Official will:
    1. Knock audibly
    2. Identify himself or herself by name and title
    3. State his or her intention to contact a professional staff member to enter via use of a master key if the door is not unlocked and/or opened.
    4. With the presence of a professional residence life staff member and/or the Director of Safety & Security and/or his/her designee, proceed to utilize the master key (if the door is locked) to gain entrance to the room.
  • If reasonable suspicion of a violation exists due to behavior or evidence that is in plain view, or can be plainly heard or otherwise detected, the University Official may open/unlock a door and enter the room without delay.
  • The University Official may open/unlock a door without delay if there is reasonable cause to believe a delay would endanger the health and/or safety of the student or impede the student conduct process.
If the occupant is present, he/she may stay for the search. If the occupant(s) of the room is/are not present and a search of the room is deemed necessary to insure that University policies, rules and expectations, are being upheld, the search will be conducted by at least two individuals, one being a professional staff member. The search will be conducted in a private and unobtrusive manner. The University Official will note the name(s) of all individuals who are assigned to that room as responsible for any materials that constitute evidence of a violation. Room inspections may occur during Health and Safety Inspections without resident(s) present.

The University Official may immediately seize and remove any or all material, which, by its presence, constitutes evidence that a violation of University policy has occurred. Such removal does not require express permission on the part of the room occupant(s). The University reserves the right to confiscate, retain, and dispose of any and all illegal, dangerous, or prohibited items, regardless of value or ownership.

When a fire alarm sounds:
  1. Close windows, turn off lights and electrical equipment, and close door(s) if time allows.
  2. DO NOT use an elevator during an alarm.
  3. Walk, do not run, to the nearest exit. If the closest exit is blocked by fire or smoke, find an alternate exit. If smoke is in the exit path get down as low as possible (crawl).
  4. After exiting, move 100 feet from the building and follow instructions from the Residence Life staff, Security Officers, and/or Fire Department officials.
  5. DO NOT re enter the building unless permitted to do so by authorized fire officials.
Tampering with fire prevention equipment is expressly forbidden. If such actions cannot be attributed to an individual(s), those living in the residential area will each be charged a communal damage fine for the cost of repairs and/or replacement of the equipment. Deliberate false alarms that cannot be attributed to a particular individual(s) may result in a minimal fine up to $100 to each resident of the section and the cost of repairs and replacement of the equipment. Failure to exit a building during an alarm (false or otherwise) will result in student conduct action.

Failure to evacuate a residence hall during a fire alarm or re-entering a residence hall before being permitted by a University official, member of the fire department or a security officer is prohibited. Interference with or not adhering to emergency evacuation procedures in a residence hall is prohibited.

FIRE REGULATIONS: Residents should be familiar with their residence hall and aware of the nearest exit and alternate exits.

FLOOR MEETINGS: Throughout the year, floor or all hall meetings may be called. All students should attend scheduled meetings, especially those indicated as "mandatory". Students who miss a mandatory floor meeting are responsible for obtaining the information that they missed by contacting their Resident Assistant or Area Coordinator directly.

FURNITURE, PERSONAL: Residents may bring personal furniture such as chairs, bookcases, etc. Waterbeds are not permitted. The Director of Residence Life or his/her designee, may prohibit any personal furnishings considered too large or potentially dangerous (fire hazard etc.) for any residence hall room. University provided furniture cannot be removed from the room in any circumstance unless approved by the Office of Residence Life.

FURNITURE, UNIVERSITY: Students are NOT PERMITTED to remove furniture, furnishings or other equipment from any University facility; this includes but is not limited to window screens. Lounge and public area furniture may not be moved to another area or to a student's room. Students may not switch furniture from one residence hall room to another without permission from the Office of Residence Life. Built-in furniture (fixed location) may not be altered or moved from its location within a room.


HEALTH AND SAFETY INSPECTIONS: Health and Safety inspections will be conducted by the Residence Life staff on a regular basis in each residence hall, at a time posted and announced 48 hours in advance. Inspections are to insure residents are maintaining safe furniture placement and equipment in accordance with fire code and that the room is a clean and healthy environment. Other violations found during Health and Safety Inspections will be addressed in appropriate manner i.e. through the university judicial process. Residents have 24 hours to rectify any health and safety concerns discovered and communicated to residents by the Residence Life Staff. Repeat health and safety violations may result in conduct sanction. Room inspections may occur during Health and Safety Inspections without resident(s) present; when applicable, room search procedures may be implemented if a policy violation is suspected.

  • Residents will have 24 hour ID card access to their own residence hall.
  • It is each resident's responsibility to ensure that they do not allow non-residents and/or persons who are not their guest's access to their residence hall; doing so is a violation of campus policy and such students will be subject toconduct action.
    • Residents should immediately call Campus Safety & Security (x2486) to report any suspicious behaviors and/or persons asking to be let into a residence hall without a proper escort by a resident of the hall.
  • Upper-class Thomas More and Ignatius residents have ID card access to each other's halls from 8:00am - 6:00pm daily. After 6:00pm, these students will no longer have access and will need to be escorted by a resident of the hall they are visiting.
  • ID card access to the ground floor of Ignatius Hall is provided to students so they may take advantage of offices and services located in Ignatius Hall; such access does not allow non-Ignatius residents access to the residential floors of Ignatius Hall.
  • Students found responsible for jeopardizing the security of a living area by circumventing security systems (such as forcing open locked doors or propping open doors) are subject to conduct action, including but not limited to full cost of repair to the security system. Residence life staff and/or campus security personnel are available to help a student gain access their residence hall building and/or room when the resident may not have their keys with them.
KEYS: Keys to residence halls and any other University facilities are the property of Wheeling Jesuit University. Keys may not be loaned to anyone under any circumstances and are not to be reproduced. Due to high level security concerns, giving keys to unauthorized others and/or reproducing keys will result in a fine and may result in University and/or Housing Suspension or Expulsion. Report lost keys immediately to the Office of Residence Life. A lost key will require the replacement of the keys, changing the core and changing the cylinder for the locks involved. The student will be charged for these lost residence hall keys or a lost key to any other university facility. If a key is lost, the resident must notify the Office of Residence Life within 48 hours.

Failure to return keys when a student checks out of the residence hall and before leaving campus will result in fines and replacement costs.

Use of any University keys to enter unauthorized areas is a conduct violation and may result in disciplinary action.

The Office of Residence Life will conduct period key audits during the academic year. Students failing to produce a key and/or who have not reported a key missing will be charged with a violation of policy.

KITCHENS - USE OF & COOKING: Cooking is only permitted in the designated kitchens in the residence halls and comes with great responsibility. For reasons of fire safety, no cooking/grilling, etc. is permitted in student rooms, hallways, or balconies/rooftops, etc. Students who are cooking in the designated kitchen are to never leaving their cooking food unattended; students who leave their food unmonitored may lose cooking privileges. Students are responsible to clean any mess made while cooking. While using the microwave, students should never place foil or metal in the microwave. While using the stove, students should turn on the exhaust fan when starting to cook, and off once completed. After cooking is completed, ensure the stove/oven is turned off when leaving the room. Students should also use a limited amount of cooking oil while cooking - no more than ½ cup per meal is recommended to limit oil residue left in the cooking area and students cooking with oils will need to ensure the kitchen is properly cleaned for the next user. Kitchen facilities in the residence halls are not adequate for regular, daily use by the same student; this facility is intended for individual periodic shared use by all residents of the building. Likewise, the storage of food in public refrigerators is to be limited to periodic use so ample space is available for other residents to use; if needed, the Office of Residence Life may place restrictions on the amount of food stored in public refrigerators to ensure access for all students and to keep the refrigerator clean.

LAUNDRY: Washers and dryers are located in each residence hall. Students are responsible for their own laundry, including bed linens and towels. Laundry left within the washers or dryers for over 24 hours will be donated to charity and no refund will be provided. Mechanical failure of laundry equipment should be reported to the Office of Residence Life. During the academic year laundry service is provided as a part of the housing contract; laundry service is not guaranteed to residents in summer housing. Guests and non-residents are not permitted to use laundry facilities.

LOCK OUTS: It is the responsibility of the student to have their room key in their possession at all times. Residence Life staff are available to assist students in the event of a lockout. If a lockout occurs, a $5.00 lockout fee will be charged to the students' account. If the key cannot be produced, a lock change will be performed and a lock change fee of $100.00 added to their account.

LOFTS: Self-constructed lofts are not permitted for safety and security purposes.

LOUNGES: Twenty-four (24) hour co ed lounges are available in most residence halls. Study lounges, available in most buildings, are designed for use by resident students. On occasion, legal alcohol may be permitted in Ignatius and Thomas More lounges with the permission of the Area Coordinator. All lounges follow Quiet and Courtesy Hour policies.

MAXIMUM OCCUPANCY: The University recognizes the need for student interaction and the need to build a strong residential community. In the interest of safety however, the University allows only eight (8) people/residents per double occupancy residence hall rooms and four (4) for single occupancy rooms that are smaller in size. No more than twenty-four (24) people are permitted within the entire Thomas More quad (including the bedrooms, lounge, bathroom, and hallway) at any given time. These restrictions are set in place per advisement of the local and state fire authorities for purposes of safety in the event of a residence hall fire.

MEAL PLANS: Residential students are required to be on a meal plan; options vary for students entering before and after Fall 2012. Students with special dietary needs should contact the Manger of Dining Services to discuss their dietary needs; most dietary needs can be accommodated by the foodservice team. It is the students' responsibility to seek accommodations and to cooperate with the foodservice team to seek the best resolution to their needs. Costs associated with the University meal plan will not be refunded due to lack of usage by the student. In rare cases, students with dietary needs stemming from medical necessity may be offered an exemption from mandatory enrollment in a meal plan; such requests will start with the Office of Residence Life and will require endorsement from Health Services and the foodservice provider in order to be approved. In extreme situations, the office of international programs may also request an exemption from the meal plan for international students.

MINORS IN THE HALLS: Full-time enrolled undergraduate or ELI students under the age of 18 are able to reside in the University residence halls. These students are expected to follow University policies applicable to all students. Residential guests/visitors under the age of 18 years old are discouraged from frequenting University residence halls and are not allowed overnight visitation in the residence halls without specific permission from the Office of Residence Life and/or Office of Admissions. Guests age 17 and older are permitted visitation within the guidelines of our University Visitation policy (see below). It is the responsibility of the residential student host to ensure these guidelines are followed (see below). Guests under the age of 17 are allowed visitation daily from 10am-5pm, within the guidelines of the Visitation policy (see below). Residential students wishing to host guests under the age of 17 between the hours of 5pm-10am may be allowed to do so with written permission from the Office of Residence Life; students should contact their Resident Assistant or Area Coordinator to receive such permission at least 48 hours in advance of guests' arrival.

MOTORIZED VEHICLES: Two andfour wheel motorized vehicles (e.g. motorcycles, mopeds, ATVs and dirt bikes) must be parked in University-assigned parking space (between yellow lines) and are not permitted within the residence halls.

PETS: State and University health and safety regulations prohibit pets-mammals, rodents, reptiles, insects-- in the residence halls, except non-carnivorous aquarium fish in a tank no larger than 10 gallons.

QUAD DOORS: The windows located on the outer door of Thomas More quads cannot be covered for any reason. This is due to issues of safety and security and since the hallways of Thomas More quads are considered community space for the students living within that particular quad. Exceptions may be granted upon request by the Director of Residence Life and/or his/her designee. Quad residents are responsible for use of outer quad door keys and communicating with other quad residents regarding the locking of the outer door to enhance security within their quad.

RECEPTION DESKS: Reception desks are located in the entry ways of Thomas More, Campion/McHugh, Sara Tracy/Kirby and Ignatius halls and may be staffed during high traffic times when classes are in session.. Visitors to the Residence Halls may be asked to show a photo ID (students-cardinal card or non-students-driver's license) to the front desk attendant during visits when these desks are staffed. It is students' responsibility to ensure they do not violate the Visitation Policy when visiting halls in which they do not reside.

REPAIRS: All requests for repairs should be given to the Resident Assistant unless the repair is an emergency. In an emergency and/or after hours, contact the Office of Safety Security.

RESIDENCY REQUIREMENT & REQUEST TO LIVE OFF-CAMPUS: Wheeling Jesuit requires traditional First-Year and Sophomore students who do not commute from the home of a family member to live in campus residence halls. Rare exceptions to this policy may be granted by the Director of Residence Life and/or his/her designee.

Students who choose to move off campus in their Junior or Senior year (or earlier if granted an exception to live off-campus) may have their Institutional Aid reduced by the value of a basic room and board package. Students considering this alternative should visit the Financial Aid Office to determine the estimated financial impact. The request to Live Off-Campus form can be obtained from the Office of Residence Life and requires signature from the Financial Aid Office for processing approval to move off campus will only be considered for documented medical situations, students who live with their parents (notarized letter), extenuating financial circumstances (as determined by the Office of Financial Aid), or extenuating personal circumstance.

ROOM ASSIGNMENTS/SELECTION: The Director of Residence Life and/or his/her designee coordinates room assignments. Each upper-class student may select a roommate during housing selection each Spring. Incoming new students may indicate a roommate preference, but are not guaranteed this preference, during the summer prior to matriculation. The Office of Residence Life has the right to assign students to vacant spaces in rooms at any point during the academic year.

Students must be cleared (e.g., a zero account balance, health records complete, forms and contracts completed) from the Student Accounts, Health Center, Financial Aid and the Office of Residence Life before they are permitted to register for and move into housing.

ROOM CONDITION REPORT: Each resident and the resident assistant will complete and sign a Room Condition Report to document damaged and/or missing furniture or fixtures. When vacating the room, the form will be reviewed. Any undocumented damages and/or missing furniture or fixtures damages, missing furniture, or fixtures will be charged to the occupants. The process is complete when the residence life staff member makes a final inspection of the room and charges are jointly assessed by the Offices of Residence Life and Physical Plant. Any contested charges may be reviewed through an appeals process (see the Office of Residence Life for details).

ROOM CHECK-OUT: Residents must formally check out of their rooms ANY and EVERY time they vacate a room (i.e. to switch rooms, at the end the year, etc.) Students will be assessed charges for any cleaning or damages to the room. Keys must be returned to the Resident Assistant or Resident Director upon leaving the University or within 24 hours of vacating the room.

ROOM DECORATIONS: Nails, thumbtacks, tape of any kind, stickers, decals, and any other devices which DAMAGE paint or wood surfaces are not permitted. Posters and other decorations may be hung on the walls as long as damage to the surface does not result. Any partition or hanging materials deemed a fire hazard are strictly prohibited; this includes ceiling coverings.

Posting materials on the outside of room doors,r in hallways, or in windows for public view with the intent to harm or provoke others is prohibited. All material posted in public areas is considered a public display and must be deemed appropriate by the Residence Life Staff. This includes materials that are not in keeping with Wheeling Jesuit University's mission and identity.

Live trees are not permitted as room decoration due to fire issues.

ROOM DEPOSITS: Each resident must make an annual housing deposit to secure the assignment of their room.

ROOM/ROOMMATE CHANGES: Roommate changes are not automatic. During the first four-weeks of each semester, room changes will not occur, unless in extenuating circumstance; this will allow Residence Life staff time to identify available space in each residence hall and encourage residents to give ample time to adjust to their roommates.

Students with roommate conflicts should first discuss the situation with their Resident Assistant and then with the Area Coordinator of the building. Relocating is only an option after open communication occurs between roommates and when the problem is deemed not solvable while continuing the roommate relationship. Students may be asked to participate in mediation or conflict resolution with residence life staff and/or the University counselor. Only in exceptional cases will students be allowed to move or change roommates after the fourth week of each semester.

In general, singles may be assigned/made available:
  1. For documented serious medical reasons; medical documentation [from a medical doctor, on office stationery] is required and needs to be renewed each academic year. Requests are granted based upon availability of single rooms; priority consideration will be given to requests made, with necessary documentation, three months prior to the start of the semester.
  2. After room consolidation at the beginning of each academic semester.
  3. Other Situations that may lead to a student having a single room:
    • Students whose roommate became an R.A., withdrew during the semester due to medical, academic, Student Conduct and/or financial reasons, will not be charged the single supplement for the remainder of that semester. If he/she does not have a roommate for the following semester, he/she will be charged the single rate.
    • Students removed from their rooms because of a Student Conduct violation will be automatically charged the prorated single supplement for the room to which they are moved.
    • Students who have roommate conflicts, and need to move to resolve those conflicts, will be charged a single rate from the day they are moved, if they move to a single room, and the applicable rate for the building to which they move. The process for conflict resolution must be followed first, prior to any move. Moving is a last effort to resolve these types of personal conflicts.
    • Other situations will be addressed individually, as they arise, either by the Dean of Student Development, Director of Residence Life, and/or his/her designee.
ALL moves from one building to another, or from one room to another, must first be approved by the Area Coordinator of the building(s), and the Director of Residence Life . Fines and Room Damage Costs will be assessed for violations of this policy. Students who purchase a single room must pay the single room rate for that building. It is the responsibility of each student to check with The Office of Residence Life to obtain a list of students available for roommates.

SMOKING: Smoking in the residence halls is prohibited. Students must be beyond 25 feet from the outside of the residence halls to smoke; this is a state requirement. See Smoking Policy in the Student Handbook.

SOLICITATION: Door-to-door sales and distribution of advertisements within the residence halls is prohibited. Residents or registered student organizations may use public and common areas with approval from the Director of Residence Life and/or Director of Student Activities. No door-to-door solicitation is permitted. Residents may not conduct personal and/or commercial business from their rooms without written permission from the Office of Residence; on occasions, residents may be permitted to do so as long as it does not interfere with academic community standards, the mission of the University, and computer usage guidelines.

STUDENT TELEPHONE SERVICE: Local telephone service is available in each residence hall room as part of the Housing Contract; students need to provide a landline phone. No long distance or collect calls can be charged to the room.

THEFT: Report any theft immediately to the Office of Campus Safety and Security. The Dean of Student Development will also be notified. The University does not assume responsibility for personal property kept at the University.

  • Keep room doors and windows locked whenever the room is left unoccupied, even for short periods of time.
  • Clearly mark all personal items with a personal identification number other than your social security number.
  • Record serial numbers/make of stereo, computers, etc. in a separate, secure location.
  • Not keep large amounts of cash or other valuable items (such as expensive jewelry) in a residence hall room.
  • Subscribe to private insurance for belongings that may be damaged and/or stolen during students' time in campus housing.
TRASH: Disposing of trash in unauthorized areas, including leaving trash in lounges or hallways is prohibited.

UNCLAIMED ITEMS: Students vacating assigned rooms lose the right to personal items left behind and will be charged a disposal fee. If appropriate, such items may be donated to local charitable organizations.

VISITATION: Wheeling Jesuit University's Visitation Policy serves three primary goals. First, the policy secures students' right to live in supportive atmosphere that protects the safety, security, and privacy needs of all the students living in the community. Second, by having different policies for first-year and upper-class students, students are afforded a developmentally appropriate experience to exercise their best judgment and to make increasingly responsible decisions. Third, by limiting guests under the age of 18 the University limits potential exploitation of minors and provides care for the moral development of guests are who minors and of our students. All goals are essential to our University mission of providing opportunities for ongoing development of students' sense of responsibility, conscience and intellect, and to encourage and help students to recognize new experiences as opportunities for further growth. Students are responsible for the behavior/actions of their guests at all times; this includes students hosting overnight prospective students.

See MINORS IN THE HALLS section above.

"Visitation" applies to any person who does not live in the hall that they are visiting; such persons may be residents living in other halls or campus visitors/guests who reside off-campus (this includes family members).

All visitation policies are governed by the following principles:
  • During the academic year, Kirby/Sara Tracy, Campion/McHugh and Thomas More residence halls are locked all of the time; only residential students and authorized employees have card access to these buildings; the parking lot entry doors to Ignatius Hall are locked all of the time and the ground level doors are unlocked during ARC and ELI office hours. Visitors to the ARC and ELI who do not have authorization to be in the residential areas of Ignatius Hall are prohibited from visiting these areas without the proper residential escort; these areas include those on the second and above floors of Ignatius Hall.
  • Reception desks are located in the hall entryways and may be staffed during high traffic times when classes are in session. Visitors to the Residence Halls may be asked to show to and/or leave a photo ID (students-cardinal card or non-students-driver's license) with the front desk attendant when these desks are staffed. This may be requested for safety and security purposes; visitors who refuse to present a photo id and/or leave their photo id at the front desk, upon requests, may be asked to leave the building, and possibly campus, immediately.
  • Upper-class residents visiting Ignatius and Thomas More Halls have dual ID card access to both halls daily from 8:00am-6:00pm.
  • All occupants of the residence hall respect proper conditions and the need for privacy, study, and relaxation of their resident peers.
  • The varied needs of individuals for sufficient quiet and sleep must always be honored.
  • The rights of a roommate are respected at all times, particularly as noted above. Roommate rights receive higher consideration than the desires of guests since roommates are paying room cost. When roommate conflicts result from the presence of visitors in the room, residents are to work with their roommate and residence life staff to find an acceptable resolution to the conflict. If an acceptable resolution cannot be reached, a room change may be an option.
  • Lack of desk attendants in the front entry does not remove responsibility from students and visitors to abide by the campus visitation policy; it is the responsibility of visitors to follow the campus visitation policy at all times.
  • Students who give hall access to non-residents, who are also not their guests, may be held accountable for violating the campus visitation policy for providing unauthorized access that puts into jeopardy the building safety and security.
  • Residence halls have a main (co ed) lounge that is open 24 hours a day for visit with members of the opposite sex; visitation by members of the opposite sex in all other areas of residential units is governed by the hours and regulations as outlined below.
First-Year Students and First-Year Halls
  • 8:00 AM to Midnight On Days Preceding Class Days
  • 8:00 AM to 2:00 AM On Days Not Preceding Class Days
First-year students must adhere to these first-year visitation hours regardless of gender of the resident they are visiting and/or the building they are visiting. Any floor may choose stricter limits provided that it is the consensus of the floor community.

There is no co-ed overnight visitation allowed in first-year halls (Sara Tracy, Campion, and McHugh Halls) or upper-class rooms in which first-year students reside (Kirby, Ignatius and Thomas More Halls). Likewise, first-year students are not permitted to be overnight visitors in any campus residence other than their own. First-year students are to abide by these co-ed visitation hours when they are visiting all halls on campus.

Upper-Class Students (Sophomores, Juniors, Seniors)
  • 8:00am to 2:00am On Days Proceeding Class Days. Exceptions can be made upon written or email request to the Area Coordinator of the building in question or his/her designee (it is suggested to request an exception at least 24 hours before the planned visit). Exceptions will be granted with respect to the cohabitation policy and to unique roommate and floormate concerns. The University acknowledges that sometimes residents will want to host co-ed guests past 2:00am for academic purposes (i.e. late night study sessions), to entertain socially (i.e. anticipating a late night movie-night), or to allow an occasional off-campus visitor to visit beyond a Friday or Saturday night.
  • 24 hours On Days Not Proceeding Class Days (typically, this means open visitation from 8:00am Friday - 2:00am Monday morning). Upper-class students are restricted to First-Year Visitation Hours when visiting first-year halls (Sara Tracy, Campion, & Kirby) where they must be escorted at all times by their first-year resident host. First-year students are to follow First-Year guidelines while in upper-class halls.
Overnight Visitation:
  • First-year residents are not permitted to be or to host overnight co-ed guests at any time.
  • Upper-class students may only have two off-campus overnight guests at any time and must accept responsibility for the actions of his/her guest, including any/all financial liability for damages and/or any University policy violations. Exceptions can be made in extenuating circumstances by the Area Coordinator of the building in question or his/her designee. NOTE: WJU policy prohibits more than 8 people per room, at any given time, due to fire-code regulations.
  • Overnight guests may stay in an upper-class resident student's room for no more than two consecutive nights, for a total of no more than six nights per semester. Exceptions can be made in extenuating circumstances by the Area Coordinator of the building in question or his/her designee.
  • n keeping with the visitation policy, all overnight guests (permissible for co-eds on days not proceeding class days in upper-class halls only) must be escorted by their host at all times.
  • Guest under the age of 18 are not allowed overnight visitation in the residence halls. Permission to host a guest who is under the age of 18 can be granted through the building Area Coordinator; please notify the Area Coordinator 48 hours in advance of any such guests' arrival on campus.
WINDOWS: Unless in the event of building evacuation for safety and security reasons, at no time are students or guests/visitors to use windows in the residence halls to gain entry into or to exit from the residence hall. This activity is considered an unlawful entry into a campus building and is a major breach of campus safety and security procedures. Residents are also not permitted to remove window screens for any reason, except in the case of a necessary emergency exit. All cases will be processed through the Student Conduct system and the student will be charged to replace the screen.

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