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Email: hr@wju.edu
Phone: 1-304-243-8152

Compliance: Policy on Policies

Date approved:
Feb 2014
Approved by:
Date to be reviewed:
Feb. 2016
Reviewed by:
Compliance Coordinator
Date revised:
Jan. 2015
Revision number:

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Wheeling Jesuit University maintains a list of comprehensive policies that are in agreement with the mission and the tenets of a Jesuit education as well as being in full compliance with both legal and regulatory agencies. As the University grows and laws and regulations change, the policies will be reviewed and assessed to keep current with the core beliefs of the university and federal, state and local laws.


2.1 All policies will be inventoried on the University's Compliance website (listed as "Compliance Inventory") under the area specified by the policy. The system will remain paperless and University employees will be notified via email when polices are issued, revised or eliminated. Supervisors will be expected to meet with their employees when such notification is issued and ensure that all employees are made aware of changes. Employees will annually be required to acknowledge that they have viewed the website, specific policies, and any new or revised policies.

2.2 Policies will adhere to the prescribed format with "1.0 PURPOSE," "2.0 POLICY," "3.0 AUTHORIZATION," and "4.0 ATTACHMENTS." All policies will contain a Policy Name, Date Approved, Date to be Reviewed, Date Revised, Approved By, Reviewed By, and Revision Number.

2.3 All policies must be approved in writing by the President of the University, his designee (as the Compliance Coordinator), or the Board of Trustees. The official, signed, copy of each policy will be retained in an area designated by the Compliance Coordinator. All subsequent revisions must be similarly approved and approved versions of the policies will also be retained in the same location.

2.4While the Compliance Coordinator will designate a repository for signed, official, policies, it is recommended that each department maintain a file on specific, official, departmental policies.

2.5 All policies will be reviewed within +/- three month of the specified Date to be Reviewed.

2.6 Any employee can suggest that a policy be reviewed, revised or eliminated by initiating a request through their supervisor or to the Compliance Coordinator. Once reviewed, the Compliance Coordinator will communicate back to the employee any conclusions regarding the policy revision.

2.7 All changes to a Policy will be highlighted in gray and the Date Revised will reflect the date the changes were completed and authorized.

2.8 All polices that appear on the University's official Compliance website will be considered "current"; polices that are eliminated or revised will be identified as such in the permanent file. In the event the website is down and an employee has a concern, the employee can contact the Compliance Coordinator and review a hard- copy of any current policy.

2.9 Any issues with interpretation will be communicated directly to the Compliance Coordinator.

2.10 Each department may maintain its own "Policy on Policies" which reflects the contents of this policy; however, the University-wide policy (herein) will be the default Policy on Policies for every department on campus.


The Compliance Coordinator has the authority to change, modify or approve exceptions to this policy at any time with or without notice and with the approval of the University President.


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