Wheeling Jesuit University

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Email: hr@wju.edu
Phone: 1-304-243-8152

Employment: Vacancies and Postings

Date approved:
August 2011
Approved by:
William Rickle, S.J.
Date to be reviewed:
June 2016
Reviewed by:
Director of Human Resources
Date revised:
June 2015
Revision number:
Compliance Committee:
As Scheduled

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To insure that Wheeling Jesuit University remains in compliance with all state and federal employment laws as well as University-imposed employment policies regarding the posting of position vacancies.


2.1 Policy Statement

  1. All position vacancies will be posted internally and externally in compliance with University policies on Equal Opportunity and the University's Affirmative Action Plan. The exceptions to this policy are noted below in 2.3 - Exceptions.
  2. When a vacancy occurs, a position will be filled as defined by the relevant University policies.
  3. When a new position is required, a position will be created as defined by the relevant University policies.
  4. Positions are deemed Administration, Faculty, Staff, or Graduate Assistant and determined to be:
    • Full-Time - Minimum thirty (30) hours per week for the months specified; all such positions are benefit eligible;
    • Part-Time - No more than twenty-nine (29) hours per week, for the months specified; no benefits other than those mandated by state or federal law.
    • Temporary - No more than twenty-nine (29) hours per week for a period not to exceed one (1) year; no benefits other than those mandated by state or federal law.

2.2 Requirements

  1. All vacancies [with the exception of those noted in 2.3] will be posted in compliance with both University policies and state and federal regulations.
  2. All positions [with the exception of those noted in 2.3] are posted for a minimum of five (5) days internally and communicated through the University's email system.
  3. Positions may be posted externally on the Human Resource Website under "Job Opportunities" for a period of time not to exceed three (3) weeks after which the posting will be removed. Human Resources or the hiring manager may update the status or renew the posting for up to an additional three (3) weeks. This site is viewed externally by non-University employees and this period of time may coincide with the University's internal posting.

2.3 Exceptions

  1. There are three exceptions to the posting requirements:
    • Executive and senior management - defined as meeting the executive exemption under the FLSA.
    • Positions filled internally - Individuals within the University may be promoted to vacancies provided such promotions are in compliance with University performance management practices, compensation procedures, and employment laws and regulations. A promotion occurs when an employee is awarded a higher classified position in a higher pay grade. Successive promotions may occur in cascading order provided the final, remaining, opening is filled according to the University's commitment to Affirmative Action and external posting requirements and the position is retained in the University.
    • Positons lasting less than three (3) days - temporary positons of a very limited nature.
  2. The University president, or his designee, may elect, from time to time, to offer employment on either a temporary basis or as an intern, to select students who have demonstrated proficiency in a particular area of need. This employment may convert to full time status on an as-needs basis and outside the scope of this policy.


The Director of Human Resources has the authority to change, modify or approve exceptions to this policy at any time with or without notice and with the approval of the University President.


Compensation Procedures: Pay Adjustments: Promotion / Demotion / Reduction in Force / Restructure
Affirmative Action Policy
Interview Procedure Policy

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